2023 ASHE Annual Conference | August 7-9, 2023 | San Antonio, TX
Exhibit & SPonsor Opportunities
Wondering about rules & Regulations?
EXHIBIT Information
Become an exhibitor today and put your product and service solutions in front of thousands of hospital and health system leaders.
STANDARD BOOTH: $3,200 ($32.00 per sq. ft.)
- 10'x10' exhibit space (100 sq. ft.)
- Standard drapery and identification sign
- 3 exhibit only badges
- 1 exhibitor full conference badge
CORNER FEE: $450
- Additional fee for each open corner
Exhibitor Badges
Complimentary badges included by booth square footage:
- 100 sq ft | 3 Exhibit Only; 1 Full Conference
- 200 sq ft | 7 Exhibit Only; 1 Full Conference
- 300 sq ft | 11 Exhibit Only; 1 Full Conference
- 400+ sq ft | 15 Exhibit Only; 1 Full Conference
Additional registrations may be purchased when the portal opens in April 2023.
View the ASHE Exhibiton Floorplan
Build your brand beyond the booth.
ASHE's sponsorship and marketing opportunities offer affordable and effective ways to increase booth traffic and on-site visibility.
Currently, sponsorship contracts for the 2023 ASHE Annual Conference are no longer being taken.
WHy Sponsor with Ashe?
Venue branding sponsorships
Escalator Runners - Exhibit Hall
$10,000 | SOLD
3 branded runners that are each 46’ long, on both side rails, plus the center section of the escalator entrance from the meeting room level down into the hall.
Escalator Runners - Meeting room
$10,000 | Exclusive
3 branded runners that are each 46’ long, on both side rails, plus the center section of the escalator entrance from the registration area up to the meeting room level.
Aisle Signs
Starting at $4,000
Sponsor logo will be on the bottom section of aisle signs in the exhibit hall.
- Even Aisle - $4,000
- Odd Aisle - $4,000
- Exclusive Option - $7,500
Hanging banners in meeting space
$10,000 | 20' W x 5' H
- Level 2 - outside of room 201B
- Level 2 - over escalator leading to Hemisphere Ballroom where all ASHE General Sessions are held & adjacent to the exhibit hall entrance
- Level 1 - by registration
Charging stations
$8,000 | 2 available
Large cling with sponsorship-specific graphic:
- Level 2 Fountain View - by current session rooms (23 1/2" high x 7' long)
- Level 2 Park View - space leading up to GS and Exhibit Hall (23 1/2" high x 1 0' long )
Billboard Ads by Concurrent Session Rooms
$5,000 | 8 available
Located throughout level 2 of the center by the concurrent session rooms.
Exhibit Hall Entrance Area Floor Decal
$2,500 | 6 available, each 3' x 3'
Located at the base of the escalators and visible to all attendees as they enter the exhibit hall.
Water Coolers
$5,000 | exclusive
Located throughout the center in ASHE meeting space, a sleeve cover will be produced and placed over the water jug of the cooler itself.
WHy Sponsor with Ashe?
Education Sponsorships
KEYNOTE PRESENTATION
$20,000 | SOLD
This opening session is one of the highest-profile opportunities of the Annual Conference. Welcome the keynote speaker to the stage and have your logo prominently displayed in the agenda and prominently displayed during the introduction.
Session information including session name, speaker name/title/headshot, session description must be submitted to ASHE by June 16, 2024, in order to ensure enough time for ASHE to promote your session to attendees.
GENERAL SESSION
$12,500 | 4 Available
Reach a large audience at the best-attended sessions at the Annual Conference. Introduce the speaker(s) to the stage and have your logo prominently displayed during the introduction of the general session.
Session information including session name, speaker name/title/headshot, session description must be submitted to ASHE by June 16, 2024, in order to ensure enough time for ASHE to promote your session to attendees.
Sponsored BREAKFAST SESSIONS
$14,500 | Sold
Share your expertise with attendees in an engaging 60-minute session while they enjoy breakfast during the live event. Your session will be highlighted in the conference agenda and will be open to all attendees. For optimal lead generation, attendee LeadCapture licenses are available for purchase. Sessions provide one (1) continuing education credit.
Session information including session name, speaker name/title/headshot, session description must be submitted to ASHE by June 16, 2024, in order to ensure enough time for ASHE to promote your session to attendees.
DISCOVERY & INNOVATION STAGE PRESENTATIONS
$4,000 | 7 Available
Speak directly to attendees and showcase your latest products and solutions from a theater located in the Exhibit Hall. These interactive drop-in sessions run for 20 minutes and time slots are first-come, first-served. Seating, podium, laptop, speakers, and a monitor are provided. Must be an exhibitor to participate.
Session information including session name, speaker name/title/headshot, session description must be submitted to ASHE by June 16, 2024, in order to ensure enough time for ASHE to promote your session to attendees.
Focus Group
$5,000 | Limited Availability
Ensure your ideas and concepts are vetted by industry professionals through a Focus Group made up of ASHE members. Sponsorship includes private meeting space and a dedicated email to a subset of ASHE members. Sponsor to provide focus group content, stipend as a thank you to participants, and optional food & beverage. Recommended size is 10-12 focus group members.
Compliance Lounge
$4,000 | 4 Available
Position your organization as a subject matter expert in one of ASHE’s Compliance Lounge sessions. Take part in the informal meet and greet with conference attendees and share your knowledge of health care facility codes and standards. Benefits include a dedicated space within the lounge to provide materials and network with attendees, plus signage recognition (sponsor may also move signage to their booth in the Exhibit Hall). Must be an exhibitor to participate.
NEW! LUNCH & LEARN WITH THE JOINT COMMISSION
CONTACT FOR PRICING | exclusive
Join members of The Joint Commission for a Lunch & Learn! This is an exclusive post-conference event, directly following the end of the conference at the Grand Hyatt San Antonio. Featured individuals include:
James Kendig, MS, CHSP, CHCM, CHEM, LHRM, Field Director, Surveyor Management and Development, The Joint Commission
Tim Markijohn, MBA/MHA, CHFM, CHE, Field Director, Surveyor Management and Development, The Joint Commission
Herman McKenzie, MBA, CHSP, Director, Department of Engineering, The Joint Commission
WHy Sponsor with Ashe?
Promotional Products
CONFERENCE LANYARDs & Badges
$22,000 | SOLD
Feature your logo in color on the official ASHE Annual Conference lanyards and badges, which are worn by all attendees throughout the event.
Water Bottles
$15,000 | SOLD
Remind attendees to stay hydrated with a complimentary reusable water bottle. Printed with your company logo, the water bottles will continue to promote your company well after the Annual Conference.
Booth Traffic Drivers
Lunch Sponsorship
$8,000 | 2 Available
As the sponsor of the Exhibit Hall lunch, your company will be prominently recognized on signage, napkins, and lunch tickets. Additional benefits include an opportunity to place collateral on the lunch tables, plus an option to reserve a table for invite-only guests.
Artwork must be submitted to ASHE by June 16, 2023, and proof approved by June 30, 2023. ASHE will assess a 20% surcharge for any artwork that is submitted after the deadline in order to offset rush printing fees.
Exhibit Hall Happy Hour: Specialty Cocktail bar
$7,500 | 5 Available
Be a great host. Provide a beer and wine bar near your booth during the Exhibit Hall Happy Hour on Monday, March 13, 4:00-6:30 PM . Includes logo recognition on a tabletop sign and a decal on the front of the bar, and an opportunity to name a specialty cocktail.
Artwork must be submitted to ASHE by June 16, 2023, and proof approved by June 30, 2023. ASHE will assess a 20% surcharge for any artwork that is submitted after the deadline in order to offset rush printing fees.
Exhibit Hall Happy Hour: Beer & Wine bar
$5,000 | limited inventory
Be a great host. Provide a beer and wine bar near your booth during the Exhibit Hall Happy Hour on Monday, March 13, 4:00-6:30 PM . Includes logo recognition on a tabletop sign and a decal on the front of the bar.
Artwork must be submitted to ASHE by June 16, 2023, and proof approved by June 30, 2023. ASHE will assess a 20% surcharge for any artwork that is submitted after the deadline in order to offset rush printing fees.
Exhibit Hall Happy Hour - Raffle
$5,000 | 4 Available
During the Exhibit Hall Happy Hour on Monday, attendees who visit your booth will have a chance to win a $500 gift card, ASHE will provide the prize and attendees must be present to win.
Snack Station
$3,500 | 6 Available
Draw traffic to your booth by hosting a fun snack station in your booth during Exhibit Hall hours. A choice of three stations is available first-come, first-served for Monday or Tuesday. Snacks may only be purchased through ASHE and other catering orders will not be permitted.
Artwork must be submitted to ASHE by June 16, 2023, and proof approved by June 30, 2023. ASHE will assess a 20% surcharge for any artwork that is submitted after the deadline in order to offset rush printing fees.
Meter Board
$3,000 | 3 Available
Drive traffic to your booth by placing your marketing message on a meter board sign in the Exhibit Hall. Sponsor to provide artwork.
Artwork must be submitted to ASHE by June 16, 2023, and proof approved by June 30, 2023. ASHE will assess a 20% surcharge for any artwork that is submitted after the deadline in order to offset rush printing fees.
Search for Solutions
$1,000 (Plus Prize valued at $100 or more)
Drive traffic to your booth by participating in this popular attendee game. Attendees must ask a question about your company and collect stamps from all participating exhibitors to enter the Exhibit Hall prize drawing on Tuesday. Sponsors to provide a prize (valued at $100 or more) and attendees must be present to win.
Aisle Signs
Call for Pricing
Showcase your company logo on the official aisle signs which hang from the ceiling and are highly visible throughout the Exhibit Hall.
Artwork must be submitted to ASHE by June 16, 2023, and proof approved by June 30, 2023. ASHE will assess a 20% surcharge for any artwork that is submitted after the deadline in order to offset rush printing fees.
WHy Sponsor with Ashe?
Marketing & Advertising SPonsorships
Annie the chat bot
$15,000 | Exclusive
Key Benefits: Get your brand in the hands of attendees at the 2023 ASHE Annual Conference this August with our all-new AHA event chat bot, Annie. From directions, agendas and even the weather forecast, Annie has already handled over 20,000 messages at a recent AHA event and is ready to help. Powered by “YOU,” Annie, the AHA Event Bot, will assist attendees 24/7 before, during and after the show and can drive traffic to a specific site of your choosing. Don’t miss this new opportunity to be paired with our AI-enabled chat bot and provide timely information to a targeted audience. Your company will also be recognized in the registration notification and other promotional materials to attendees, including slides in the general sessions and emails.
To sponsor Annie, you must execute a sponsorship contract by Friday, June 16 and provide your logo for ASHE to include all exposure components for the company.
WI-FI
$15,000 | Exclusive
Be the lifeline to connectivity for 2,500+ attendees. Unique password of your choice (e.g. COMPANY123), signage, and online logo recognition is included.
Artwork must be submitted to ASHE by June 16, 2023, and proof approved by June 30, 2023. ASHE will assess a 20% surcharge for any artwork that is submitted after the deadline in order to offset rush printing fees.
MOBILE APP
$15,000 | Exclusive
Take advantage of push notifications and promoted posts to drive traffic to your booth. This opportunity also includes recognition on the home screen (subject to deadline), an exclusive section in the mobile app, and recognition in marketing collateral and onsite signage.
Artwork must be submitted to ASHE by June 16, 2023, and proof approved by June 30, 2023. ASHE will assess a 20% surcharge for any artwork that is submitted after the deadline in order to offset rush printing fees.
HAND SANITIZER STATIONS
$7,000 | 2 AVAILABLE
Hand sanitizer stations are conveniently distributed throughout the conference. Your company branding will be prominently featured on 15 stations to increase your brand exposure. Choose between the Exhibit Hall or Meeting Room stations.
General Session Slide
$2,000 | 3 Available
As attendees take their seats in the main ballroom for the five best-attended sessions at the conference, they will watch engaging slides on the wide center screen. Your ad will be viewed at least five times before each general session. (16:9 PowerPoint format required. A template will be provided.)
ONSITE DAILY E-nEWSLETTER
Promote your products and services with an ad in the daily emails that are sent out every day of the conference to attendees. Purchase all three days for a discounted price. The average open rate is 46%. See example.
- Top Leaderboard: $2,000
- Sponsored Content: $2,000
- Middle Rectangle: $1,300
- Bottom Rectangle: $900
Exhibitor Preview Email
$5,000 (10 Available)
Showcase your product, promote a prize giveaway, or simply invite attendees to visit your booth by including your logo/image, booth number, and a 30-word listing in the official pre-conference Exhibitor Preview Email. All pre-registered attendees will receive this sneak peek prior to ASHE's Annual Conference.
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