Health Care Facilities Innovation Conference | July 21-24, 2024 | Anaheim, CA

Exhibitor Resources

Don't miss a beat—bookmark this page and return often for the latest exhibitor information and updates for a successful show experience!

Look to book an ancillary or meeting space?

Exhibitor Services Manual

The Expo Group is the official exhibit services partner for the Health Care Facilities Innovation Conference.

Exhibitor Communication

Check out the latest communications from the Health Care Facilities Innovation Conference Show Management Team. 

Exhibitor Registration

Exhibitor Registration is now open. The exhibiting company’s primary contact should’ve received the Welcome Email, which includes a link to log in to the Exhibitor Portal, where they can register booth staff. If you did not receive this information, please contact [email protected].

Click Here to access the Exhibitor How-to Guide 

Exhibitor Housing

The cutoff date for discounted hotel rates was June 10, 2024. People who still need to secure a hotel reservation are encouraged to book directly at www.marriott.com, www.hilton.com, www.hyatt.com, www.omnihotels.com or a reputable third-party hotel reservation website (e.g., www.orbitz.com, www.expdia.com, etc.). 

Be aware of unofficial housing vendors and housing pirates—only book directly or on a reputable third-party website.

Note that the Health Care Facilities Innovation Conference is at the Anaheim Convention Center, and the address is 800 Katella Ave, Anaheim, CA 92802.

Conference Agenda

The Health Care Facilities Innovation Conference Schedule is now live! You can view it via the link below.

Lead Retrieval

Lead retrieval licenses are available for purchase in the Exhibitor Portal.  Your company’s primary contact can purchase licenses, assign licenses, and review/export leads in real-time during the conference.

Click Here to learn about lead retrieval.

Additional Exhibit Hall Badges

Exhibitors are provided three (3) complimentary Exhibit Hall badges and one (1) complimentary Full Conference badge for the first 100 sq. ft. of exhibit space purchased. Exhibitors are provided four (4) additional complimentary Exhibit Hall badges for every additional 100 sq. ft. of exhibit space purchased. 

Additional Exhibit Hall badges are $200 each and Full Conference badges are $790 each. All exhibitor badges i.e., complimentary and additional badges purchased, include two (2) $15 vouchers redeemable at concession stands during the Event.


  • 100 sq. ft. Three (3) Exhibit Hall; One (1) Full Conference 
  • 200 sq. ft. Seven (7) Exhibit Hall; One (1) Full Conference 
  • 300 sq. ft. Eleven (11) Exhibit Hall; One (1) Full Conference 
  • 400+ sq. ft. Fifteen (15) Exhibit Hall; One (1) Full Conference
  • 600+ sq. ft. Ninteen (19) Exhibit Hall; Two (2) Full Conference 


Sample Costs - 

Expo Group and Smart City Internet Services

EXHIBITor HOURS

Hours are subject to change.

MOVE-IN

Saturday, July 20
8:00 AM - 4:30 PM
Direct shipments accepted by The Expo Group starting at 8:00 AM.


 Sunday, July 21
8:00 AM - 4:30 PM

Monday, July 22*
7:00 AM - 8:45 AM
Final touches only.  All exhibits must be fully operational by 8:45 AM. 

Exhibit Hall Open

Monday, July 22
9:45 AM - 2:00 PM
All exhibitors are invited to the Block Party on the Grand Plaza from 5:00 PM – 6:30 PM.


 Tuesday, July 23
9:45 AM - 2:00 PM

MOVE OUT

Tuesday, July 23
2:00 PM - 8:00 PM

Wednesday, July 24
8:00 AM - 12:00 PM

All carriers must check-in with The Expo Group by 10:00 AM.

Build your brand beyond the booth with Sponsorships

Important Dates & Deadlines

March

Exhibitor Registration & Housing opens.
See the Exhibitor Registration How-to Guide for information on how to navigate the Exhibitor Portal.  You must register for your exhibitor badge to reserve a discounted room and the official ASHE hotels.  

 

Order your Lead Retrieval licenses in the Exhibitor Portal.  
See the Exhibitor Training Guide for information on how to order.  

April

Exhibitor Services Manual distributed by The Expo Group to all primary contacts.

Monday, June 10

Discount Housing Deadline.
You must register for your exhibitor badge to reserve a discounted room and the official ASHE hotels. Hotel reservation links can be found in your registration confirmation e-mail 

Friday, June 14

Certificates of Insurance, Exhibitor Drawings/Raffles Notification & Island Booth Floor Plans Due 

Exhibitors must maintain and provide a Certificate of Insurance (COI) with the requirements outlined in Section 19 of the Exhibitor Contract Terms & Conditions/Rules & Regulations to ASHE Show Management on or before this date. Email your floor plan to [email protected].

Payments Due
Your full payment must be received by ASHE regardless of your contract submission date. 

Friday, June 24

The Expo Group Discount Price Deadline

This is your last chance to take advantage of Freeman pricing discounts.

Exhibitor Profiles Due
You must enter your company listing into the Exhibitor Portal to be included in the mobile app launch.  


This includes:

  • Company name
  • Description
  • Company phone number
  • Company email address
  • Website
  • Social media handles and more 


EAC Notification Deadline 
 Exhibitors who intend to use an Exhibitor Appointed Contractor (EAC) to set up/dismantle their booth must complete an EAC Requirement Form by this date.  

Monday, July 1 

Advanced Warehouse Opens

First date and time The Expo Group Freeman will begin receiving crated, boxed or skidded materials starting freight at the warehouse. The warehouse is open Monday – Friday from 9:00 AM – 3:30 PM. The warehouse will be closed on Thursday, July 4.

WEek of july 8

Pre-Show Attendee List Distributed 

Exhibitors will receive the Pre-Show Attendee List this week. The list contains attendee names, designations, titles, organization names, mailing addresses and demographic information for those who have opted to share their contact information with exhibitors and sponsors, along with attendee interest data and product or service interest data.

Friday, July 12

Advanced Warehouse Deadline

This is the last date freight can arrive at the warehouse without late penalties.  Note the warehouse closes at 3:30 PM local time.

 

Exhibitor Booth Personnel Registration Deadline

You must register for your exhibitor badges by this date; otherwise, you must register onsite in Anaheim.  

Saturday, July 20

Exhibitor Move-In & Show-site Freight Receiving Start
The Expo Group will begin receiving freight at the Anaheim Convention Center at 8:00 AM local time. 

Sunday, July 21

Exhibitor Move-In Ends 

Exhibitor move-in ends at 4:30 PM local time. Any finishing touches to booths will occur on Monday, July 22. 

Monday, July 22

Exhibit Hall Opening

Exhibitors are allowed into the Exhibit Hall at 7:00 AM local time for finishing touches.  The exhibit hall opens at 9:45 AM.

Tuesday, July 23

Exhibit Hall Closing & Exhibitor Move-Out Starts

The exhibit hall closes at 2:00 PM local time & exhibitor move-out begins.

Wednesday, July 24

Exhibitor Move-Out Ends 

All carriers must be checked in to pick up freight by 10:00 AM local time.  All exhibitor materials must be removed from the show floor by 12:00 PM.

Friday, August 2

Exhibitor Survey Due 

Exhibitors who submit their survey by this date will receive a Post-Show Attendee List the week of August 5. The list contains attendee names, designations, titles, organization names, mailing addresses and demographic information for those who have opted to share their contact information with exhibitors and sponsors, along with attendee interest data and product or service interest data. 

Monday, August 5

Post-Show Attendee List Distributed 
Post-show attendee lists provided to exhibitors who complete the Exhibitor Survey. (Please share this date with your Marketing Team.) 

Health Care Facilities Innovation Conference attendee list disclaimer

Beware of unauthorized companies that are soliciting ASHE members and exhibitors to purchase attendee lists. ASHE has not granted the following companies permission to contact our members and has asked them to cease and desist immediately. If you are contacted about purchasing attendee lists by one of these unauthorized third-party companies, please contact us at [email protected].
 

Agencies ASHE has identified as offenders:

  • spellbe.tech
  • infotecni.tech
  • Asteron technology LLC 

Questions?

We're here to help. Get in touch today to receive assistance with your show arrangements.