PDC SUMMIT 2025 | MARCH 9-12, 2025 | Atlanta, GA

Exhibitor Resources

Don't miss a beat—bookmark this page and return often for the latest exhibitor information and updates for a successful show experience!

Exhibitor Services Manual

The Expo Group is the official general services contractor for the PDC Summit. The Expo Group will distribute the Exhibitor Service Manual to the primary contact on file with PDC Show Management in November 2024. 

Exhibitor COMMUNICATIONS

Check back often for the latest communications from the ASHE Show Management Team. 


Exhibitor Registration 

Exhibitor Registration will open in October. ASHE will send a Welcome Email to the primary contact on file with PDC Show Management with login information for the Exhibitor Portal to register booth staff. 

Exhibitor Housing

As an exhibitor, you must register for an Exhibitor Badge to be eligible for a discounted room rate ranging from  $235 to $249 for a single/double + tax at an official PDC hotel. Hotel reservation links can be found in your registration confirmation email. 

Please note that reservations are available on a first-come, first-served basis starting in October 2024 and must be reserved by February 1, 2025.

CONFERENCE AGENDA

The PDC Summit Schedule will be posted in October 2024.


Lead Retrieval

Lead retrieval licenses are available for purchase in the Exhibitor Portal starting in October 2024.  Your company’s primary contact can purchase licenses, assign licenses, and review/export leads in real-time during the Summit. 

VIew the Exhibitor List and FLoorplan

EXHIBITor HOURS

Hours are subject to change.

MOVE-IN

Saturday, March 8
8:00 AM - 5:00 PM

Sunday, March 9
8:00 AM - 5:00 PM

Monday, March 10*
7:00 AM - 9:00 AM

*All exhibits must be fully operational by 9:00 AM on Monday, March 10. 

Exhibit Hall Open

Monday, March 10
10:00 AM - 2:00 PM
5:00 PM - 6:30 PM

Tuesday, March 11
10:00 AM - 2:00 PM

MOVE OUT

Tuesday, March 12
2:00 PM - 8:00 PM

Wednesday, March 13
8:00 AM - 12:00 PM

Build your brand beyond the booth

Important Dates & Deadlines

October 2024

Exhibitor Registration & Housing opens. 
You must register for an Exhibitor Badge to be eligible for a discounted room rate ranging from  $235 to $249 for a single/double + tax at an official PDC hotel. Hotel reservation links can be found in your registration confirmation email. 


Lead Retrieval licenses are available for purchase.

November 2024

Exhibitor Services Manual is distributed.

Monday, February 3, 2025

Discount Housing Deadline.  

You must register for your exhibitor badge in order to reserve a discounted room and the official PDC hotels.  Hotel reservation links can be found in your registration confirmation email.

Friday, February 7

Certificates of Insurance, Exhibitor Drawings/Raffles Notification & Island Booth Floor Plans Due.
Exhibitors must maintain and provide a Certificate of Insurance (COI) with the requirements outlined in Section 19 of the Exhibitor Contract Terms & Conditions/Rules & Regulations to PDC Show Management on or before this date. You can email your floor plan to [email protected].  

Payments Due 

Your full payment must be received by PDC regardless of your contract submission date. 

 

The Expo Group Discount Price Deadline 

This deadline is your last chance to take advantage of The Expo Group pricing discounts—order by this date to save on furniture/carpet rental, utilities and material handling. 

 

EAC Notification Deadline 

Exhibitors who intend to use an Exhibitor Appointed Contractor (EAC) to set up/dismantle their booth must fill out an EAC Requirement Form by this date.  

Exhibitor Profiles Due 

This is the deadline date to enter your company listing into the Exhibitor Portal to be included in the mobile app launch. 

Monday, February 10, 2025

Advanced Warehouse Opens.
First date and time The Expo Group Freeman will begin receiving crated, boxed or skidded materials starting freight at the warehouse. The warehouse is open Monday – Friday from 9:00 AM – 3:30 PM. The warehouse will be closed on Wednesday, February 19, in observance of Presidents Day. 

Friday, February 14, 2025

Full booth payment must be received by ASHE regardless of the contract submission date.

  • Exhibitor registration deadline.
  • Certificate of Insurance (COI) due to ASHE Show Management  (Please see the Rules and Regulations for COI requirements). 
  • Exhibitor Appointed Contractor (EAC) notification due to The Expo Group.
  • Booth Layout/Floor plans with dimensions due to ASHE Show Management for any exhibitors occupying an Island Booth or Split Island.

week of february 17


Pre-Show Attendee List Distributed 

Exhibitors will receive the Pre-Show Attendee List this week. The list contains the attendee name, designation, title, organization name, mailing address and demographic information for those who have opted to share their contact information with exhibitors and sponsors, along with attendee interest data and product or service interest data.

Friday, February 28

Advanced Warehouse Deadline.
This is the last date freight can arrive at the warehouse without late penalties.  Note the warehouse closes at 3:30 PM. 

Exhibitor Booth Personnel Registration Deadline 

You must register for your Exhibitor Badges by this date; otherwise, you must register onsite in Atlanta. 

Saturday, March 8

Exhibitor Move-In & Show-Site Freight Receiving Start

The Expo Group will begin receiving freight at the Georgia World Congress Center at 8:00 AM. 

Sunday, March 9

Exhibitor Move-In Ends 

Exhibitor move-in ends at 4:30 PM.  Finishing touches only on Monday. 

Monday, March 10

Exhibit Hall Opening

Exhibitors are allowed into the Exhibit Hall at 7:00 AM for finishing touches. The exhibit hall opens at 9:45 AM. 

Tuesday, March 11

Exhibit Hall Closing & Exhibitor Move-Out Starts

The exhibit hall closes at 2:00 PM & exhibitor move-out starts.   

Wednesday, March 12

Exhibitor Move-Out Ends 

All carriers must be checked in to pick up freight by 10:00 AM. All exhibitor materials must be removed from the show floor by 12:00 PM.

Friday, March 21

Exhibitor Survey Due

Exhibitors who submit their survey by this date will receive a Post-Show Attendee List the week of March 24. The list contains the attendee name, designation, title, organization name, mailing address and demographic information for those who have opted to share their contact information with exhibitors and sponsors, along with attendee interest data and product or service interest data.

Questions?

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