PDC Summit 2025 | March 9-12, 2025 | Atlanta, GA

Exhibitor Resources

Don't miss a beat—bookmark this page and return often for the latest exhibitor information and updates for a successful show experience!

Exhibitor Services Manual

The Exhibitor Services Manual is live! The Expo Group is the general service contractor and the exclusive provider of these services for the 2025 PDC Summit. The primary contact will receive an email from The Expo Group which includes a link to access the Online Service Center. If you did not receive this information, please check your spam folder, or contact [email protected]


Exhibitor Communications

Check back often for the latest communications from the ASHE Show Management Team.

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Exhibitor Registration 

Exhibitor registration information for name badges was sent out by the ASHE Registration team which includes a link to log in to the Exhibitor Portal where you can register your booth staff. If you did not receive this information, please check your spam folder, or contact [email protected]

Exhibitor Housing

As an exhibitor, you must register for an Exhibitor Badge to be eligible for a discounted room rate ranging from  $235 to $249 for a single/double + tax at an official PDC hotel. Hotel reservation links can be found in your registration confirmation email. 

Please note that reservations are available on a first-come, first-served basis starting in October 2024 and must be reserved by January 21, 2025.

Conference Agenda

The PDC Summit agenda is now available!

Lead Retrieval

Lead retrieval licenses are available for purchase in the Exhibitor Portal.  Your company’s primary contact can purchase licenses, assign licenses, and review/export leads in real-time during the Summit. 

View the Exhibitor List and Floor Plan

Exhibitor Hours

Hours are subject to change.

Move-In

Saturday, March 8
8:00 AM - 4:30 PM

Sunday, March 9
8:00 AM - 4:30 PM

Monday, March 10*
7:00 AM - 9:00 AM

*All exhibits must be fully operational by 9:00 AM on Monday, March 10. 

Exhibit Hall Open

Monday, March 10
9:45 AM - 2:00 PM
4:45 PM - 6:30 PM

Tuesday, March 11
9:30 AM - 2:00 PM

Move-Out

Tuesday, March 11
2:00 PM - 8:00 PM

Wednesday, March 12
8:00 AM - 12:00 PM

Build your brand beyond the booth!

Important Dates & Deadlines

October 2024

Exhibitor Registration & Housing opens. 
You must register for an Exhibitor Badge to be eligible for a discounted room rate ranging from $235 to $249 for a single/double + tax at an official PDC hotel. Hotel reservation links can be found in your registration confirmation email. 

Exhibitor Lunch Tickets are available for purchase in the Exhibitor Registration Portal. Lunch is not provided for exhibitors in the exhibit hall. Tickets can be purchased for $45 per person per day. Concession stands will also be available as an alternative.

Lead Retrieval licenses are available for purchase in the Exhibitor Registration Portal.

The Exhibitor Services Manual is available

Sunday, December 1, 2024

Exhibit booth payment deadline. If you did not receive an invoice, please email [email protected].

Tuesday, January 21, 2024

Discounted hotel cut-off date (given there is still availability).

End of January - Date TBD

Exhibitor Webinar.

Saturday, February 1, 2025

Last day to purchase lunch tickets. Lunch is not provided for exhibitors in the exhibit hall. Lunch tickets are available for $45 per person per day and can be purchased in the Exhibitor Registration Portal. 

Friday, February 7, 2025

Island booth floor plan layout submission due. Exhibitors with an island booth must email the drawings for approval to [email protected].

Exhibitor Certificate of Insurance (COI) due. Per Section 20 of the Rules & Regulations, exhibitors are required to provide a COI. This can be emailed to [email protected].

Exhibitor Drawings/Raffles notification due. Email to [email protected].

Monday, February 10, 2025

Exhibitor Appointed Contractor (EAC) notification due to The Expo Group.

The Expo Group Discount Deadline for show services. Show services can be ordered through the Exhibitor Services Manual.

Advance Warehouse opens. The Expo Group will begin accepting crated, boxed, or skidded material to the Advance Warehouse. The Warehouse is open Monday – Friday from 9:00 a.m. – 3:30 p.m. Shipping address can be found in the Exhibitor Service Manual.

Week of February 17, 2025

Pre-show attendee mailing list will be distributed to the Primary Contacts. This list contains attendee names, designation, title, organization name, and mailing address. This list can be used for a one time mailing to promote your booth at PDC Summit 2025.

Week of February 24, 2025

Exhibitor Online Registration Deadline.

Last day to submit Exhibitor Registration Cancellation Requests.

Friday, February 28, 2025

Exhibitor profile information due for the PDC Summit Mobile App. This can be entered into the Exhibitor Registration Portal under profile.

Deadline date to enter exhibitor categories. Exhibitor categories can be entered into the Exhibitor Registration Portal under profile.

Last day shipments will be accepted at the Advance Warehouse without an additional after deadline charge. 

Saturday, March 8, 2025

Freight is accepted at show site. Shipping address can be found in the Exhibitor Services Manual.

Exhibitor Move-in begins.

Questions?

We're here to help. Get in touch today to receive assistance with your show arrangements.